FAQ – Frequently asked questions

How do I get started?

How do I get user support?

What is the journal?

 

Can I record work for more than one day in a journal?

 

Do I have to save the journal with the default file name?

 

Do I have to save the journal in a specific folder on the PC or the network?

 

I’ve, by accident, deleted some of the text in my journal.  Can I recover the journal from any backup?

 

Is it possible to associate a task to e.g. a project, a client, an account or a customer?

 

How to make a table (or list) over project numbers?

 

Do I have to record all tasks done?  Do I have to record any task description at all?

 

Is there any functionality that can reduce the amount of typing in the journal during the day?

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How do I to get started?

Look for guidelines in the “Getting started” document on the installation CD.
 


How do I get user support?

Go to the page Support to find an overview of how to get help regarding use of memor™.
 


What is the journal?

The journal is a document used to record work/tasks/activities done.  The journal is placed to the left in the main memor™ window.  The journal is saved as a text file (extension ‘txt’).

 

Can I record work for more than one day in a journal?

Yes.  You can have as many days as you like in a journal.  Typical there will be journals having records for one day, one week or one month.  Note! Remember to start and end the records for each day with a time stamps.

Do I have to save the journal with the default file name?

No.  You can name the journal file freely, as long as it is a valid Windows file name.  This is recommended format for file names:
         For one journal per day:     initials + year-month-day + «.txt» (e.g. LJ 2005-03-15.txt)
         For one journal per week:   initials + year + «w» + week + «.txt» (e.g. LJ 2005-w11.txt)
         For one journal per month:           initials + year + «m» + month + «.txt» (e.g. LJ 2005-m03.txt)

Do I have to save the journal in a specific folder on the PC or the network?

No.  You can save the journal wherever you like.  However, it’s recommended to have a folder for the journals (and backup) files, placed on either the PC (typical for portable PC’s) or the network (typical for desktop PC’s) so it will be backed up externally at a regular basis.  Since this is the user’s personal journals, this folder should be placed in the user’s personal area.

I’ve, by accident, deleted some of the text in my journal.  Can I recover the journal from any backup?

Yes.  If the option Make backup file automatically (daily) in the Options window is selected, the latest backup file will be a copy of the journal file as of the start of the day. I.e. text entered into the journal during the day can’t be recovered.

The backup file is saved in the same folder as the journal file. The file name of the backup file is: filename of the journal file without the file type, then today's date enclosed in parentheses, and finally the file type. Example: A backup file for the journal file “memor.txt” might be “memor (2004.03.15).txt”.

Is it possible to associate a task to e.g. a project, a client, an account or a customer?

Yes. If a code identifying e.g. a project is typed first on a line, and placed in front of the rest of the text regarding the task, the code will be shown in the second column in the time sheet.  The code has to be put between the characters < and >, for example “<1>”, “<P2014/test>” or “<Company Ltd>”

A code can also be inserted into the journal from a list (projects etc.) by, when the mouse pointer is placed in the requested position in the journal, clicking the right mouse button to display the list, and then double-click a code to select it.

In online help (press the F1 key or select Help on the Help menu), this issue is discussed in detail, including how to set up a list, in the chapters Codes, Code lists windows and Edit the code lists window.

How to make a table (or list) over project numbers?

In online help (press the F1 key or select Help on the Help menu), this issue is discussed in detail, including how to set up a list, in the chapters Codes, Code lists windows and Edit the code lists window.

 

Do I have to record all tasks done?  Do I have to record any task description at all?

No. It’s for the user to decide which tasks and other information to be entered during the day and if any tasks will be entered as a lump sum at the end of the day.  In addition the user decides how much details/text/etc. she/he wants to keep in the journal.  That is one of the really important features in memor™.  E.g. this functionality lets you record a lot of information on some projects/tasks and just the project number on others – you can give the demanded level of details to each project using the same “time sheet system”.  You make entries in the journal only for those tasks which will be taken forward to further processing, e.g. invoicing.  Additional (personal) notes can be recorded as “comments” (lines in the journal starting with a *).

Is there any functionality that can reduce the amount of typing in the journal during the day?

Yes. Per day, the minimum required information to be entered is two time stamps – one for the start and one for the end of the working day – and a code (e.g. project number) and/or a task description.

This is a list of functionality that will reduce the typing in the journal:

·    click the timestamp button () or press the F2 key to insert a timestamp,

·    click one of the Duration buttons ( to ) or press one of the keys Ctrl-F1 to Ctrl-F6 to insert a duration,

·    right-click to open a window with a list of user-defined codes (e.g. project numbers) and double-click a code to insert,

·    click one of the Shortcut buttons ( to ) to insert a user-defined selection from the list of user-defined codes (e.g. project numbers),

·    click the Show list of tasks in the journal button () or press the F7 key to open a window with a list of all tasks already in the journal or tasks saved from earlier journals, and double-click a task to insert,

·    in the Options window, click the Edit code lists… button to open the window to define lists of codes and shortcut buttons,

·    in the List of tasks window (list of all tasks already in the journal), drag tasks that will be used in later journals from the upper list (Task in the journal) to the lower list (Tasks saved from earlier journals).